CEC Alaska Summer Retreat-Meeting Notes
July 17, 2010
Roster:Jeanne Ladd, Joanne Healy, Linda Capoun, Cyndy Green, Hadley Nicholson, Kelly McBride
Roll Call: Jeanne Ladd, Joanne Healy, Cyndy Green
1)
Approve Minutes from Previous Meetings
2)
President’s Report
3)
Treasurer’s Report
The first week of June 2010, Cyndy was able to sign on to the CEC Alaska account. She was given statements from January 2010 through May 2010.
Cyndy sent a check to Dorothy in the amount of
$1,899.28 for her travel to the National CEC Convention in Nashville. Policies and procedures
state that hotel costs will be reimbursed at 50% and no food will be reimbursed.
Our account balance as of July 17, 2010 is:
$3,124.00.
4)
Secretary’s Report
5)
Committee Reports
6)
Old Business
Approve new Bylaws and Constitution
Motion made to accept the final draft
of the Bylaws and Constitution of the
Alaska Council for Exceptional Children.
Motion made by Cyndy Green and seconded by Joanne Healy. Motion passed.
Motion Made to send the Constitution and Bylaws
Electronically to the National CEC and board
members.
Seconded by Joanne Healy. Motion passed.
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7)
New Business
a)
Executive Meeting
b)
Business License
c)
501-C3 Status and Paperwork
d)
Discuss new bank account
e)
Financials/Taxes/Quickbook
f)
Website
Motion Made to contact professional web designer to maintain our website. Motion made by Joanne Healy and seconded by Cyndy Green. Motion passed.
g)
Review policies and procedures
h)
Survey Monkey/Newsletter/Database
1)
Executive Meeting: We went through the 2009
Bylaws and Constitution and there was no set number of members for a quorum. Further, there
was no date when these Bylaws and Constitution
were adopted. The executive committee is not defined in these Bylaws and the Constitution.
In looking at the March 14th 2010 Bylaws and
Constitution, Article 5 Section 1, we clearly stated that the composition of the executive committee
is comprised of the: President, President elect,
Vice-President, Secretary, Treasurer and the immediate Past-president. Based on this we have a quorum in this meeting consisting of the President, Vice President and Treasurer. We will go forward with the meeting as we do have a quorum.
*We need current phone numbers, email address and physical addresses for all CEC Alaska Officers.
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Sunday, July 18, 2010
Roll Call: Jeanne Ladd, Cyndy Green, Joanne Healy,
(Hadley Nicholson and Linda Capoun were consulted telephonically)
Motion to accept the minutes for the March 14 and 15, 2010 meeting by Joanne Healy. Seconded by Cyndy Green.
Motion passed.
Motion to accept the minutes for the May 12, 2010 teleconference meeting by Joanne Healy. Seconded by
Cyndy Green. Motion passed.
Motion to proceed with a $500 mini-grant for one of our members by Joanne Healy and seconded by Cyndy Green. Motion passed.
Motion to have a hospitality suite for CEC members and potential members at the February 2011 Statewide Special Education Conference on February 20-23, 2011,
by Joanne Healy and seconded by Cyndy Green.
Motion passed.
Motion to invite Dan Ratner from National CEC to speak on Sunday, February 20, 2011 and to pay for his flight and lodging, by Joanne Healy and seconded by Cyndy Green. Motion passed.
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Motion to have two door prizes at the ASSEC Conference in February 2011, by Joanne Healy and seconded by Cyndy Green. Motion passed.
Motion presented by Cyndy Green.
Part A: As this is a time of transition, the President Elect will move into the position of President on January 1, 2011, per new organization by-laws. The current Vice-President will continue with her duties (Joanne Healy) assisting with all transitions during the following 18 months. This would allow a smoother transition for the Vice-President to take over the role of President in
January 2012.
Part B: Due to the financial tasks that need to be completed (501-C3, Quickbooks. Online banking, etc.) the current Treasurer, Cyndy Green, shall remain in the position of Treasurer. The elected 2011 Secretary will then step into the position of Treasurer in January 2012 as per our organizational bylaws.
Joanne seconds both Parts A and B of Cyndy Green’s motion. Motion passed.
Motion by Joanne Healy to allow the President to appoint Regional Directors until the election to be held in October 2010. Seconded by Cyndy Green.
Motion passed.
Joanne Healy donated Quickbooks for Mac for our financial reports. The value of the Quickbooks is
$250.
Thank you, Joanne!
Adjourned 4:15 pm July 18, 2010
Alaska CEC Chapter – Meeting Minutes
5/12/2010
5:00 p.m.
Roster:
Hadley Nicholson
Dorothy
Rebecca
Joanne Healy
Jeanne Ladd
Beth Longshore
Kelly Lytle
-Hadley Nicholson went over meeting minutes for 3/14/2010
-Jeanne Ladd will send out constitution and bylaws both old and new for people to look at and compare
-Jeanne Ladd will work on business license, P.O. Box, survey monkey, and taxes
-Beth Longshore would like to assist with survey money and website
-Jeanne Ladd will email people with possible weekends for CEC strategic planning
-RA’s asked if everyone received reports and if there were any questions in regards to them
-CEC members were asked to recruit for board members at large
-Meeting was adjourned
Alaska CEC Chapter – Meeting Minutes
3/14/2010
1:30 p.m.
Roster:
Linda Capoun
Joanne Healy
Hadley Nicholson
Jeanne Ladd
Cyndy Green
Jeanne Ladd appointed Joanne Healy to the Vice President position and Hadley Nicholson to the Secretary position.
Motion was made to change name from Alaska Federation CEC to Alaska CEC – First by Hadley Nicholson, Seconded by Joanne Healy - Motion Passed
Motion was made to acquire a business license for Alaska CEC – First by Linda Capoun, Seconded by Hadley Nicholson – Motion Passed
Motion was made to change the primary account of the organization to Alaska USA Federal Credit Union – First by Joanne Healy, Seconded by Linda Capoun – Motion Passed
Motion was made to obtain a P.O. Box for Alaska CEC correspondence – First by Joanne Healy, Seconded by Hadley Nicholson – Motion Passed
Motion was made to adopt newly written constitution and by laws – First by Linda Capoun, Seconded by Joanne Healy - Motion Passed
Motion was made to adopt new policy and procedures manual – First by Linda Capoun, Seconded by Joanne Healy – Motion Passed
Motion to give Jeanne Ladd a stipend to attend Presidents conference pursuant on review of budget – First by Joanne Healy, Seconded by Linda Capoun – Motion Passed
Minutes for January 14, 2010 Teleconference
Attended by: Jeanne Ladd, Joanne Healy, Rebecca Concilus, Elizabeth Longshore
1. Review of Minutes - The Board reviewed the minutes from the December 3, 2009 teleconference. It was approved with the addition noting that CEC will give $1000 to ASSEC.
2. Installing a New Secretary - Rebecca agreed to act as Secretary until the election in February.
3. Luncheon and Guest Speaker - The Board agreed to provide funding to ASSEC. Jeannie will write to Lori Roth regarding this. Jeannie will be meeting with Dan Ratner, the CEC Representative. He will be in Anchorage for 3 days (Sunday to Wednesday and Jeannie asked the group for input regarding our goals and expectations for him and how he can help the Alaska CEC Chapter. Some suggestions offered are to ask him for advice with starting new groups around the state, how to keep current members and how to add new members. Cindy would like us to find ways to approach administrators around the state and help increase awareness of CEC. Jeannie mentioned there is a template available that can be sent out to school districts. Rebecca offered to bring up the subject of ways districts can use funds to provide CEC membership to staff. Joanne will recommend to ASSEC that Dan Ratner be included in the keynote during the conference. She will also get confirmation about the luncheon date. Jeannie will email Lori Roth about the luncheon and find out our options for the menu. The group felt that last year’s luncheon format went well and would like the same for this year.
4. Bank Statements and Current Finances for the AK CEC Chapter - add to next meeting’s agenda. Cindy will inquire about the account. She will bring the checkbook to Anchorage and write checks for our ASSEC contribution and travel reimbursements for Dan Ratner.
5. Dorothy’s Report - Dorothy sent an email saying that she would not be attending today’s meeting due to illness. She said that she has paid her current dues, registered for the CEC Conference and booked a room. She will make travel arrangements next week. Jeannie and Rebecca said that they may also go to the CEC Conference.
6. CEC Booth and Shifts During ASSEC – Jeannie will ask Kelly about how shifts were done in the past. Jeannie would like to meet in Anchorage prior to the conference. It was decided that everyone should email Jeannie once they have confirmed travel plans and she will schedule a meeting time.
7. Voting Procedures for New CEC Officers – It was decided that providing a list that identifies open and filled positions would help improve the process.
8. Schedule for Next Teleconference – This will be determined during the meeting in February.
Minutes for December 3, 2009 Teleconference
We went over the minutes for the November 5, 2009 meeting. We briefly discussed Article 1 and decided
not to take action or recommend any changes without first checking with the National CEC Organization.
Joanne Healy participated in the teleconference. She is trying to start a new CEC Chapter in Fairbanks.
We discussed the possibility of having regional CEC Chapters throughout the state.
We talked about planning face-to-face CEC meetings in Fairbanks and Anchorage for members. We agreed
to invite Dan Ratner from National CEC to speak at our luncheon at ASSEC this year. We agreed to pay
no more than $1000 for his expenses. We discussed adding Dr. Ennio Cipani's electronic book to our
website but took no action as several members were unable to access his site. The ASSEC luncheon has
been scheduled for Monday, February 8th. Rebecca is considering being the secretary for our CEC Chapter.